Psychotherapist: the standing slot, discreet reminders and calm record-keeping
A calendar for a psychotherapy practice: a standing weekly slot, reminders that reveal nothing, a cancellation window and records on EU servers with 2FA.
Who it's for → Health & therapy → Psychotherapist / psychologist
For psychotherapists & psychologists
Booking software for psychotherapists & psychologists — no room for scheduling between sessions.
Patients book online while you focus on therapy. A reminder through the channel each patient has — in the app, by SMS with the add-on, or by e-mail — cuts no-shows, and your records stay tidy. GDPR, data in the EU.
No card · The demo comes pre-filled with services and a team · Starter free
Appointa for psychotherapists & psychologists — in practice
Psychotherapy rests on continuity: the same client, the same day, the same hour, for weeks and months. There's no time between sessions for arranging appointments, and supervision, your own training and private commitments have to stay out of the schedule. Appointa keeps the fixed slot for the client, your private calendar closes the time that isn't for sessions, and nothing public shows who comes to see you.
Tuesdays at 6 pm, every week
After the initial conversation you set the session as recurring, every week or fortnight, and nobody else can book that time. A client with the Appointa app can also pause the series, say for a holiday, and no new appointments are added until they resume. On Pro and Premium.
Supervision stays private
Connect your Google, Apple or Outlook calendar through its ICS address. Every commitment in it, be it supervision, training or a family lunch, closes that time in online booking. Clients don't see the event's title or description, only that the slot is taken. Calendar sync is on Pro and Premium.
New clients with your approval
Turn off anonymous bookings and only clients with approved access can book online. A new person sends a request, and you decide whether to take them on. To confirm every single session as well, turn off direct booking: the client sees “Request sent!” until you confirm.
Booking 24/7, no phone
Patients pick a time online — the link goes on your Google profile and website. Prefer to call? You add the appointment in a couple of clicks.
Fewer no-shows
A reminder the day before, through the channel the patient has — in the app, by SMS with the add-on enabled, or by e-mail. A cancelled slot is offered to the next patient on the waitlist right away.
Tidy records
Visit history per patient in one place. Data on EU servers, GDPR, CSV export whenever you want.
The whole practice's schedule
Multiple therapists and shifts without collisions, and recurring therapy is booked in two clicks. Add a room or a device as a resource and appointments book it automatically — with no overlaps.
You start with these services ready
The demo and a new account come with a ready-made price list for “Psychotherapist / psychologist” — change anything in a couple of clicks.
| Service | Duration | Price |
|---|---|---|
| Initial consultation | 60 min | 60 € |
| Individual session | 50 min | 55 € |
| Couples session | 75 min | 80 € |
| Online session | 50 min | 50 € |
| Follow-up | 45 min | 50 € |
The price list is a starting template from the Appointa catalog — names, durations and prices are yours the moment you sign up.
The questions that come up first
Do my clients' names appear anywhere publicly?
No. Your public page shows only the average and number of published ratings, never comments or names. Every new rating arrives unpublished and stays hidden until you publish it. The chart and notes about a client are seen only by your team; the client doesn't see them in the app or on the page.
Can I charge for a last-minute cancellation?
You set a deadline for clients to cancel on their own, say 24 hours, and a late cancellation fee. Appointa doesn't charge the fee: when you cancel the session in the Appointa Pro app, it offers a fee checkbox and records it on the appointment. On Pro and Premium you can also issue a fiscalised invoice for it. Tell clients the rule in advance, say at the first session.
I also work online. How do I set that up?
Add online therapy as a separate service with its own duration and price, and clients choose it just like an in-person visit. Appointa books the time and sends the reminder, but doesn't run the video call. You send the call link as you do now, and to a client who uses the Appointa app you can also send it as a message.
My patients aren't 'digital'.
They don't install anything — they book through a regular web page, and whoever calls, you add manually in a couple of clicks. Reminders reach everyone the same way.
What about confidentiality?
Data sits on EU servers under GDPR, with a data-processing agreement available on request. You can export your data at any time.
How do I reduce patient no-shows?
An automatic day-before reminder plus a no-show history per patient. For repeat offenders: confirm the appointment a day ahead.
Tips for psychotherapists & psychologists
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See “Savjetovalište Sidro” in Appointa — before signing up.
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