Patient scheduling for dentists: reminders that cut empty chairs
Patient scheduling for dentists: 24/7 online booking, SMS reminders without an app, intake forms with medical history, a no-show threshold and a waitlist.
Who it's for → Health & therapy → Dentist
For dentists
Booking software for dentists — a full waiting room, a tidy schedule.
Patients book online while you focus on therapy. A reminder through the channel each patient has — in the app, by SMS with the add-on, or by e-mail — cuts no-shows, and your records stay tidy. GDPR, data in the EU.
No card · The demo comes pre-filled with services and a team · Starter free
Appointa for dentists — in practice
A dental practice day is built from very different pieces: a twenty-minute check-up, a forty-five-minute white filling, an hour of whitening. Patients promise to return “in six months”, and the phone rings just as your hands are in someone's mouth. In Appointa each procedure has its own duration, you book the check-up before the patient leaves, and no chair or dentist is ever double-booked.
Check-up in six months
Patient leaving with a new filling? Book the check-up at the front desk before they go. Appointments your team enters don't depend on how far ahead online booking is open, so a date six months away goes straight into the calendar. The day before, the reminder goes out automatically.
Two chairs, three dentists
Add each chair as a resource and make services require one. Appointa gives every appointment a free chair with the dentist, so two patients never wait for the same seat. The daily Resources view shows each chair's schedule, and a chair in for servicing gets blocked for a few hours.
An allergy everyone sees
Patient allergic to local anaesthetic? Enter it in the Allergies field on their card. A red warning then appears atop the card and in each of their appointments in the web calendar, for every dentist and assistant who opens one. The patient never sees this chart.
Booking 24/7, no phone
Patients pick a time online — the link goes on your Google profile and website. Prefer to call? You add the appointment in a couple of clicks.
Fewer no-shows
A reminder the day before, through the channel the patient has — in the app, by SMS with the add-on enabled, or by e-mail. A cancelled slot is offered to the next patient on the waitlist right away.
Tidy records
Visit history per patient in one place. Data on EU servers, GDPR, CSV export whenever you want.
The whole practice's schedule
Multiple therapists and shifts without collisions, and recurring therapy is booked in two clicks. Add a room or a device as a resource and appointments book it automatically — with no overlaps.
You start with these services ready
The demo and a new account come with a ready-made price list for “Dentist” — change anything in a couple of clicks.
| Service | Duration | Price |
|---|---|---|
| Initial exam | 30 min | 30 € |
| Scaling and polishing | 45 min | 50 € |
| Composite filling | 45 min | 65 € |
| Tooth extraction | 30 min | 55 € |
| Teeth whitening | 60 min | 180 € |
| Follow-up checkup | 20 min | 20 € |
The price list is a starting template from the Appointa catalog — names, durations and prices are yours the moment you sign up.
The questions that come up first
Can a patient choose their own dentist?
Yes. In online booking the patient picks a specific dentist or the “Any staff member” option. If you set a preferred staff member on the patient's card, Appointa assigns exactly that dentist whenever the patient picks anyone and the dentist is free at that time. Dentists who don't do the selected procedure are visible but can't be selected.
What if a procedure runs longer than planned?
When you enter an appointment yourself, you set the end time in 15-minute steps, so a tricky extraction gets more time from the start. An appointment already in the calendar can be dragged to a new time, and the patient is notified of the change. Online booking always offers the full service duration from your price list, and the same dentist can never have two overlapping appointments.
Can I issue fiscalised invoices from Appointa?
On Pro and Premium, yes. You issue the invoice from the appointment detail, on the web or in the Appointa Pro app, and Codevo Fiskal fiscalises it. The patient receives it in the app or by email, and you export the invoice list and sales ledger for your accountant. On Starter, or if you prefer, you keep issuing invoices from your own register.
My patients aren't 'digital'.
They don't install anything — they book through a regular web page, and whoever calls, you add manually in a couple of clicks. Reminders reach everyone the same way.
What about confidentiality?
Data sits on EU servers under GDPR, with a data-processing agreement available on request. You can export your data at any time.
How do I reduce patient no-shows?
An automatic day-before reminder plus a no-show history per patient. For repeat offenders: confirm the appointment a day ahead.
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See “Dentalni studio Perla” in Appointa — before signing up.
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